Taking a guest to a base store on Guam now involves some planning and paperwork.

Authorized patrons will be required to get advance approval for guests who want to access the Naval Base Guam Navy Exchange and the Naval Base Guam Orote Point Commissary, the Navy announced Wednesday.

The policy changes will be in effect Thursday through the holiday season to minimize congestion in the stores, according to a release.

Request letters should be mailed to the Commanding Officer, U.S. Naval Base Guam, PSC 455 Box 152, FPO, AP 96540-1000 or submitted in person to the administrative department at building 3190 on Naval Base Guam.

Letters should include the name, rank, status (active-duty, reserve, retiree, civilian), command and contact information of the authorized shopper; name of the guest; justification for the need to sponsor a guest; the date of the visit; and which store (i.e. exchange or commissary) is to be visited. A separate letter of request is required for each visit with a guest and for each store even if both stores are being visited on the same date, according to the release. Letters of request without all required information will be denied.

If the authorized shopper is a dependent, then the letter should include the name, rank, status, and command of the active-duty sponsor or retiree.

Requests may take up to five days to process, the Navy said.

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