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OSAN AIR BASE, South Korea — By mid-September, nearly all airmen at Osan Air Base will be able to access their personnel records with the click of a mouse, according to Air Force officials.

Osan is the latest Air Force base to put airmen’s personnel records into an online program called the Automated Records Management System, or ARMS.

The process will make the brown folders filled with promotion data, commendations and other administrative items a thing of the past, according to Master Sgt. Dan Saiz, who runs Osan’s personnel office.

“I think it’s a great process,” Saiz said. “The airmen can get it themselves. They have access to everything.”

Most Osan officers and airmen at the E-8 and E-9 ranks should already be in the system, Saiz said. All other airmen should be in the system by mid-September. Once complete, airmen will not have to hand-carry their records when moving around the world, Saiz said.

The Web site is accessible only for those who have a Common Access Card login, the military’s official form of identification.

At Osan, the change means the end of an Air Force contract with four employees who once managed the more than 6,000 files, Saiz said.

It also means unit commanders can access individual personnel files by logging on. Before, the command staff would have to walk over to the records center, check out the file and return it within 72 hours, Saiz said.

To prepare for scanning, Tech. Sgt. June Vogel and her staff worked for six weeks to organize the files and pack them off to Randolph Air Base in Texas, home of the branch’s headquarters personnel center. There, the documents were all scanned.

The only snag so far is when the system is down for a few hours every two weeks or so, Saiz said. Usually that happens at night in Texas, which is daytime in South Korea. Otherwise, Saiz said he has heard no complaints.

“I think it’s a benefit to the servicemember,” he said.


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